Job Description
Responsibilities
Real Estate and Facilities (RE&F), a division of the Corporate Services department, was established in June 2015. Since then, RE&F has grown alongside our organization, managing a vast global footprint. Our meticulous management model encompasses the entire real estate lifecycle, from space planning and transaction management to project management, facilities management, and office EHS. With a passion for innovation and a commitment to excellence, we strive to create inspiring spaces that foster collaboration and unleash the full potential of our teams.
As a Transactions & Lease Administrator, you will play a crucial role in supporting the end-to-end leasing and transaction management process. Working closely with the Global Real Estate Team, you will coordinate activities with various stakeholders, including Project Management, Facility Management, Planning and other internal teams, to ensure the smooth delivery of real estate projects.
Responsibilities: - Maintain accurate and up-to-date records of all lease agreements and related documentation, monitor lease expiration dates and notify leadership of upcoming renewals or termination options as needed.
- Work closely with cross-functional teams to understand and communicate any changes or updates to lease agreements.
- Communicate with landlords or property management companies as needed.
- Ensure all lease-related payments are processed accurately and in a timely manner.
- Participate in financial reconciliations, budget reviews and audit processes.
- Conduct regular audits to ensure compliance with lease terms and conditions.
- Provide support and assistance to other teams as needed for lease-related matters.
- Provide support in conducting strategic analysis, reporting, and forecasting for the real estate portfolio, considering capacity assessment, space planning, and capital requirements. Contribute to creating business cases for workplace needs, including lease obligations and build-out capital requirements.
- Manage different stages of real estate activities, from understanding business requirements, developing site selection criteria, conducting market studies and tours, analyzing capital requirements, preparing business cases, to coordinating approval processes, etc.
- Participate in lease negotiations and provide insights and recommendations based on knowledge of lease administration.
Qualifications
Minimum Qualifications: - Demonstrated experience in corporate leasing management and commercial transactions, preferably in a large corporation.
- Familiarity with lease structures and typical operating expenses and CAM reimbursement calculations.
- Adaptability and the ability to thrive in a fast-paced, dynamic, and matrixed organization with a flat structure.
- Strong work ethic, dependability, and must be highly accountable and responsible
- Must be highly organized, able to multi-task, meet deadlines, and work under pressure while maintaining a professional attitude
- Strong financial and analytical skills and keen attention to detail are required.
- Excellent interpersonal skills to influence stakeholders, build strong relationships, and manage differing viewpoints and priorities effectively.
- Willingness to travel domestically and internationally, accounting for approximately 10-25% of the time.
Preferred Qualifications: - Two or more years in Commercial Lease Administration
- Experience working in a Tech industry or other high-growth company
- Familiarity with real estate agreements across the North/South/Latin Americas Region.
- Thorough understanding of Lease Accounting principles and practices
- Demonstrated experience in Account Reconciliation and CAM Reconciliation.
Job Information
【For Pay Transparency】Compensation Description (Annually)
The base salary range for this position in the selected city is $73000 - $101000 annually.
Compensation may vary outside of this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience, and location. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives, and restricted stock units.
Benefits may vary depending on the nature of employment and the country work location. Employees have day one access to medical, dental, and vision insurance, a 401(k) savings plan with company match, paid parental leave, short-term and long-term disability coverage, life insurance, wellbeing benefits, among others. Employees also receive 10 paid holidays per year, 10 paid sick days per year and 17 days of Paid Personal Time (prorated upon hire with increasing accruals by tenure).
The Company reserves the right to modify or change these benefits programs at any time, with or without notice.
For Los Angeles County (unincorporated) Candidates: Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Our company believes that criminal history may have a direct, adverse and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:
1. Interacting and occasionally having unsupervised contact with internal/external clients and/or colleagues;
2. Appropriately handling and managing confidential information including proprietary and trade secret information and access to information technology systems; and
3. Exercising sound judgment.
About Us
Founded in 2012, ByteDance's mission is to inspire creativity and enrich life. With a suite of more than a dozen products, including TikTok, Lemon8, CapCut and Pico as well as platforms specific to the China market, including Toutiao, Douyin, and Xigua, ByteDance has made it easier and more fun for people to connect with, consume, and create content.
Why Join ByteDance
Inspiring creativity is at the core of ByteDance's mission. Our innovative products are built to help people authentically express themselves, discover and connect – and our global, diverse teams make that possible. Together, we create value for our communities, inspire creativity and enrich life - a mission we work towards every day.
As ByteDancers, we strive to do great things with great people. We lead with curiosity, humility, and a desire to make impact in a rapidly growing tech company. By constantly iterating and fostering an "Always Day 1" mindset, we achieve meaningful breakthroughs for ourselves, our Company, and our users. When we create and grow together, the possibilities are limitless. Join us.
Diversity & Inclusion
ByteDance is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At ByteDance, our mission is to inspire creativity and enrich life. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too.
Reasonable Accommodation
ByteDance is committed to providing reasonable accommodations in our recruitment processes for candidates with disabilities, pregnancy, sincerely held religious beliefs or other reasons protected by applicable laws. If you need assistance or a reasonable accommodation, please reach out to us at
Job Tags
Holiday work, Temporary work, Local area,